The term Master
Gardener™ used in the Chapter By-Laws is a trademark name to be used exclusively
by the Master Gardener Program
Section 1.The Master Gardeners of Oregon State University
Extension Service hereby associate to form a non-profit organization hereafter
referred to as Clackamas County Master Gardener Association, The Clackamas
County Chapter, The Chapter or Chapter, for the following purposes:
(a)To enhance and supplement the Oregon State University
Extension Service Home Horticulture Program (Master Gardener Program);
(b)To assume responsibility of performing special tasks and
engaging in continuous activities related to the program;
(c)To promote a wide dissemination of information available
as a result of university study and experimentation. Such information shall be
in accordance with Oregon State University standards; and
(d)Some of the Chapters financial resources will be used to
support further horticulture education through scholarships and endowment
Section 1. This Association is a nonprofit, membership
organization. The Association shall be financially and otherwise self-supporting
by virtue of dues, fund raising activities and labor and services donated by
Master Gardeners and other volunteers.
Section 2. The Clackamas County Chapter, is part of a state
organization referred to as the Oregon Master Gardener Association.
Section 3. To vote on chapter business, no less than 20% of
eligible voting members must be present at the chapter meeting. A simple
majority of voting members present will rule at chapter meetings, except as
defined in Article VI, Section 4, and Article XI, Section 1.
Section 1. Classes and Voting. There shall be three classes
of membership: Active, Honorary and Associate.
Section 2. Active Membership. Anyone obtaining Oregon State
University Extension Service Master Gardener certification is qualified to be an
active member upon payment of annual dues. An Active Member pays dues to the
chapter but may or may not be active in the Master Gardener Program. Active
members have voting privileges.
Section 3. Honorary Membership. Oregon State University
Extension staff engaged in the Master Gardener program are automatically
honorary members who are exempt from payment of dues. They are encouraged to
participate in discussions, but may not vote or hold office. Extension staff
that has completed the Master Gardener Training may elect to pay dues and
participate as active members.
Section 4. Associate Membership.
(a)Persons in the horticulture field who are not involved
with or active in the Master Gardener Program may be elected by the membership
as associate members of the Chapter. Such members shall have no voting
privileges and shall not be eligible to hold office.
(b)All persons currently enrolled in the Master Gardener
training program are automatically Associate Members without voting privileges.
However, after successfully completing the Master Gardener formal training
classes, these persons will be considered active members with voting privileges
until January of the following year, when they may choose to become dues paying
Section 5. There shall be no voting by Proxy.
Section 6.All service shall be voluntary with no remuneration
except that pre-approved reimbursement may be made to members for appropriate
out-of-pocket expenses upon presentation of verifying receipts to the
Section 7.No discrimination in any aspects of the Master
Gardener Association will be made for sex, race, color, age, sexual preference,
creed or national origin.
Section 8. Termination of Membership. Membership may be
terminated by the Executive Board after giving the member at least 15 days
written notice by first class or certified mail of the termination and the
reason for the termination, and an opportunity for the member to be heard by the
Board, orally or in writing, not less than five days before the effective date
of the termination. The decision of the Board shall be final. The decision of
the Executive Board shall be final and shall not be reviewable by any court.
Section 1. The governing body of the Clackamas County Chapter
Master Gardeners Association shall be its Executive Board and its members. The
Oregon State Master Gardener Association may assist and provide organizational
assistance to the Clackamas County Master Gardener Chapter in order that all
chapters perform in unison. The Clackamas County Master Gardener Chapter will
function autonomously from and have no liability to OMGA, as stated in the OMGA
Section 2. Executive Board. The Clackamas County Chapter,
shall form an Executive Board consisting of all officers of the Chapter, the
Advisory Board, and the elected OMGA representative. In the absence of the
elected OMGA representative, the alternate OMGA representative shall represent
the Chapter at Executive Board meetings. The Executive Board shall conduct
business that requires action prior to the next scheduled Chapter meeting. An
account of any/all actions taken by this Board shall be fully disclosed at the
next Chapter meeting.
Section 1. Officers. Members of the Clackamas County Chapter,
shall elect officers consisting of a President, Vice-President, Secretary,
Treasurer and Assistant Treasurer (optional).
Section 2. President. The President shall preside at meetings
of the Chapter and shall have the authority to appoint such committee
chairpersons and members as necessary.
Section 3. Vice President. The Vice-President shall assist
the President in conducting meetings, and will preside at Chapter meetings in
the absence of the President.
Section 4. Secretary. The Secretary shall keep the minutes of
the meetings, assist the President in conducting necessary correspondence, and
perform related duties as requested by the President.
Section 5. Treasurer. The Treasurer shall have the custody of
the Chapter funds and shall keep full and accurate account of receipts and
disbursements in books belonging to the Chapter. The Treasurer shall deposit all
monies and other valuables in the name of, and to the credit of the Chapter, in
such depository or depositories as may be designated by the Executive Board. The
Treasurer shall disburse the funds of the Chapter within the limits of the
approved budget and as directed by the Executive Board. The Treasurer
(Assistant) shall provide a Treasurer’s report of all the transactions of the
Treasurer and of the financial condition of the Chapter at each regular meeting,
or as required. The Treasurer shall serve without bond.
Section 6. Assistant Treasurer (optional). The Assistant
Treasurer shall perform those duties as delegated by the Treasurer.
Section 7. State Representative(s). Members of the Clackamas
County Chapter, shall elect one representative and one alternate for the Board
of Directors of OMGA to represent the Chapter at OMGA meetings. The Chapter
shall be entitled to one vote at OMGA meetings in accordance with the By-Laws of
Section 8.Advisory Board. The Advisory Board is to report to
the President and advise and assist the chair(s) of the Spring Garden Fair. The
Board will assist in planning long-range goals of the chapter. The Advisory
Board will consist of three persons, each to serve for three years, with one
retiring each year (staggered terms). Members of the Advisory Board shall be
voting members of the Executive Board of Directors.
Section 1. Nominations of officers, OMGA representative and
alternate representative and one person for the Advisory Board shall be opened
(a)Members shall elect officers, OMGA representatives, and
one person to the Advisory Board at the October Chapter meeting from the
nominations made by the Nominating Committee and from nominations submitted from
(b)Term of office of President, Vice President, Secretary,
Treasurer(s), representatives for the Board of Directors of OMGA, and members of
the Advisory Board shall begin January 1st.
(c)The term of office for all officers, OMGA representative
and alternate representative will be one year and the Advisory Board members for
three years. The officers shall be elected by a majority of voting members
present at a regular Chapter meeting.
Section 2. Officer vacancies occurring before the expiration
of the term shall be filled by appointment of the President with approval of a
majority of the members present at the Chapter meeting.
Section 3. An officer shall not serve more than two
consecutive terms in the same office. One year must lapse (during which time no
elected position may be held) before a former officer is eligible for election
to an office previously held. A member appointed to fill the unexpired term of
an officer is eligible for election to the same office at the expiration of the
appointed term, and such service shall not be considered to be a part of the two
consecutive term restrictions.
Section 4. By the discretion of the Clackamas County Chapter,
a Chapter officer or representative may be removed from office with or without
cause by a vote of a majority of the members entitled to vote at an election of
officers. Removal from office does not mean removal as a member of the
Section 1.The President shall appoint a Parliamentarian.
Robert’s Rules of Order (newly revised) shall govern the conduct of all meetings
in the event a conflict in process arises.
Section 2. Regular meetings of the Chapter shall be held at a
time of day, day of week, and week of the month fixed by the Executive
Section 3. Members shall be notified in advance of meetings,
and when a special meeting is called shall be provided with an agenda specifying
the reason the meeting was called.
Section 4. Meetings will be open to all Active Members,
Associate Members, and Honorary Members. All are encouraged to attend and
participate in discussions. Visitors are welcome at all meetings.
Section 1.Annual dues shall be decided at the September
Chapter meeting. The membership year shall begin January 1st of each year. The
Chapter shall collect dues from members prior to January 1st in order to have
names and phone numbers listed in the Chapter Directory. OMGA dues should be
remitted to the OMGA Treasurer as required by OMGA.
Section 2.The Chapter is expected to promote fund raising
programs to cover operational expenses incidental to activities within the scope
of the By-Laws.
Section 3.The Executive Board shall have the authority to
approve unbudgeted expenditures of up to $200.00. Such action must be approved
by a majority of the Executive Board present at the meeting and at least four
members of the Executive Board must be present. Any proposed unbudgeted
financial commitment over $200.00 must be presented to the membership for
consideration at a regular Chapter meeting and must be approved by a majority of
the voting members present at the next Chapter meeting.
Section 4.Written ballots will be required when voting for
Officers, Representatives, the budget and approval of unbudgeted expenditures
Section 5. The fiscal year shall be from January 1st through
Section 1. The President shall be empowered to create and
establish any standing or ad hoc committee as necessary to conduct the business
and program of the Chapter.
Section 2. Committee Chairs. All committee chairs not
mentioned in Sections 3, 4 and 5 of this article will be appointed by the
President and each committee chair will be responsible for recruiting their
committee members. All committees shall be established with an odd number of
members and the minimum membership shall be three.
Section 3. Audit Committee. The Audit Committee is made up of
three members, each serving a three-year term (staggered terms), with one
retiring each year. The President will appoint a replacement for the retiring
committee member. The Audit Committee shall audit the Chapters books at a
minimum of twice a year, as close to six-month intervals as possible. A report
will be written and presented to the Executive Board. Each audit will be
reported to the members at the following Chapter meeting.
Section 4. Budget Committee. The President shall appoint a
Budget Committee in January, to be presided over by the Treasurer. The Vice
President, Assistant Treasurer and one of the Spring Fair Co-chairs or their
representative will also participate. The Spring Fair Co-chair will present the
Spring Fair recommended budget at the first Budget Committee meeting. The budget
will be presented to the Executive Board for review prior to the October chapter
meeting. Such committee shall submit at the October meeting the proposed budget
for the next year and make other recommendations, as they deem advisable. The
proposed budget would be voted on at the November Chapter meeting.
Section 5. Nominating Committee. The President in accordance
with Article IX, Section 2, shall appoint the Nominating Committee in January.
The Nominating Committee will present the slate of officers at the September
chapter meeting. The election shall be held at the October chapter meeting.
Section 1. Clackamas County Association business not covered
in these by-laws shall be treated in the chapter’s Policies and Procedures.
Section 1.These By-Laws may be amended or revised by a vote
of at least two thirds of the voting members present at a chapter meeting that
was called with a notice two months prior and with an agenda specifying the
Section 1. Dissolution. In the event of dissolution of the
Clackamas County Master Gardener Association, assets remaining after
satisfaction of obligations and expenses shall be transferred to the Clackamas
Community College Horticulture Scholarship Endowment Fund or a 501 (c) (3)
organization of choice by the membership of the Clackamas County Master Gardener
Adopted June 13, 2005